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How to master Google Photos

How to master Google Photos

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Tips and tricks for getting the most from Google’s great service

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By now, you’ve almost certainly heard how good Google Photos is. Your friends, family, and coworkers are probably using it and singing the app’s praises. It makes backing up your photo library effortless. It can identify people — even babies — in your images with freakish accuracy. It automatically creates GIFs and movies that the people in your life will cherish. And if you’re looking for a place to relocate your photos — say, from Flickr — then it could be just right. Hooray.

But there’s really no great manual or user guide for Google Photos. Google’s FAQ site is about as close as the company comes to a “getting started” handbook. So I’ve compiled some how-tos and tips here and plan to update this article to keep up with any big changes that Google makes to the app.

MOVING TO GOOGLE PHOTOS

Few tasks feel as daunting as transferring your entire photo library from one service to another. And few things feel worse than accidentally losing images or videos that you can’t replace. So as great as Google Photos might be, switching to it won’t be a small undertaking for everyone.

Apple Photos: If all of your pictures and videos are on your phone or Mac, this should be relatively straightforward. Just install Google Photos app on your iPhone or the desktop app for your Mac. On iOS, Photos will automatically start backing up your photo library. On Mac, you’ll need to point it to the folder where your photos are stored.

There’s just one potential snag to be aware of if you’re using Apple’s iCloud Photo Library. Depending on your settings, some of your images could be in the cloud and visible on your devices — but not actually stored on them. This might be the case if you got tired of warnings about low storage on your phone and decided to buy more space with iCloud. If you’re using iCloud Photo Library, Google Photos might be unable to see or upload your photos and videos. The easiest solution is to make sure every file is actually saved on your smartphone or computer. To do that, just enable the options below:  

Flickr: Glenn Fleishmann put together a thorough step-by-step guide at Macworld for relocating from Flickr to Google Photos (more important than ever now that Flickr has changed its pricing policies). I wish I could say it’s a quick, easy process, but that’s not the case — especially if you want to save things like image titles, descriptions, and other details that some photographers will insist on preserving.

Glenn goes the manual route using Flickr’s own export process, which is sure to test your patience since it involves downloading multiple, large zip archives of your entire Flickr library to a PC or Mac. (The Verge also has a step-by-step guide to the process.) You might be able to find third-party apps that can assist with that arduous step. Pic togo is one I’ve had some success with a macOS system; another staff member has had success with flickr downloadr, which works with macOS, Windows and Linux.

Once you’ve got all the files, using the Google Photos desktop app to send them to their new home in the cloud is easy. Thankfully, Google Photos makes it painless to edit critical data for photos (ie. when they were taken) in case some of that gets lost during the move.

My best advice is this: tough it out. Don’t let the distressing procedure make you abandon the entire mission. You’ll only have to do this once. Endure the grunt work and be done with it.  

Windows / Mac: If you’re got a traditional photo library (folders upon folders), the Google Photos desktop uploader should get the job done fairly well.

Google Photos on the Google Pixel
Photo by Vlad Savov / The Verge

CHOOSE WHAT TO BACK UP, WHEN, AND AT WHAT QUALITY

Google Photos automatically backs up the pictures and videos you capture with your smartphone. When you first set up the app, you’ll be given two choices on backup quality: “High quality” or “Original quality.” High quality is an enticing choice since it offers free unlimited storage for all photos up to 16MP (larger photos will be automatically resized). And it’s a fine option if you plan on sharing your images mostly online — via email, on social media, etc.

But if you’re a semi-serious photographer, potentially see yourself making a photo book, or just want to archive everything without any quality degradation, it’s best to pick Original quality. Keep in mind that original backups will eat into your Google account storage, so you’ll likely need to upgrade at some point to get more room in the cloud for your library. By default, Google accounts come with 15GB of storage for Photos, Drive and Gmail combined; there are a number of plans available if you need more, starting with $1.99 a month for 100GB.

Google Photos backup
The backup options in Google Photos are pretty flexible.

Google Photos gives you plenty of flexibility about when backups occur. You can tell the app to only back up over Wi-Fi if you need to be careful about using too much data on your phone. Google Photos can also be set to only do backups while your phone is being charged to minimize any battery drainage. Personally, I’ve configured Photos to back up pictures at any time with cellular data but to wait for Wi-Fi for video uploads.

Sometimes you might need Google Photos to back up more than just camera roll items, though. You can choose which folders — screenshots, downloads, Instagram, etc. — Photos backs up by going to settings, then “Back up & sync,” and then select “Back up device folders” to toggle folders on and off.

If you want to back up an individual photo or video that’s in a folder not being synced with Google Photos, you can just do it manually. Open the image, tap the three-dot menu button in the top right, and choose “Back up now.” You can select multiple items when doing manual backups, as well.

THE HELPFUL, AUTOMATIC ASSISTANT

One of the best aspects of Google Photos is how much work it does for you automatically — without you doing a thing. Did you take a weekend trip somewhere? Photos will recognize that those pictures were taken in a specific location and create an album grouping them all together. If you took a sequence of similar images (even if they’re not technically “burst” shots), Photos will often make an animated GIF out of them. It’ll also create movies (with a music track), collages, and filtered versions of your shots. Again, this all happens with no work on your part.

These automatic creations show up in the Assistant tab, where you’re free to either save them to your library permanently or swipe them away if Google made something bad. And yes, sometimes there are misfires. Movies are often imperfect when an algorithm is doing the editing, and Google really tends to layer on the effects thick when it randomly applies a filter to one of your photos. But more often than not, the Assistant produces really great stuff that’ll cause you a quick burst of emotion. And whether they’re rooted in joy, nostalgia, or wistfulness, those surprises get very addicting. 

You can tweak certain aspects of the Assistant. For example, just like with Facebook, on some days you’ll open Photos and be greeted with photos of an ex or other delicate memories thanks to the  “Rediscover this day” feature. If you like the feature, but don’t want specific people to pop up, you can hide them:

  1. Tap (or click in) the search bar
  2. Expand the section with faces of people in your library
  3. Tap and hold on the person you don’t want to see
  4. Select “Hide” in the upper right corner

Once that’s done, Google Photos will avoid surfacing photos featuring that person in “Rediscover this day.”

You can also stop Assistant from showing any “Rediscover this day” entries at all:

  1. Tap on the menu icon in the top left corner, and then tap on Settings.
  2. Select Assistant Cards.

You can turn several features on and off in Assistant Cards, including the Creations (the algorithmically-created movies, collages and albums), “Rediscover this day,” suggested rotations (when Photos thinks a photo may be sideways), and suggestions to archive photos.

SEARCH IS THE KILLER FEATURE

If you want to sell someone on Google Photos, show them the app’s search powers. You can do the basics like “selfie” or “photos from last weekend.” But the wow factor really hits when you search for specific subjects that Google Photos has identified in each of your shots. From individual people in your life to animals, objects, events (“concerts”) and nearby landmarks, Photos can pull up whatever you’re looking for in a massive library with astonishing speed. Occasionally some odd and not-quite-right results will appear with the good ones, but search is usually far more accurate than not. 

You can also ask search to show specific types of content within your library like GIFs, 360-degree photos, screenshots, and videos.

If you’ve got lots of photos of friends and family, a good way to make sure you can find them is to help Google Photos identify them. Click or tap into the search box and then expand the photos of people (by clicking on the arrow to the right of the line of people photos). Each photo you now see will represent all the images of that person that Google has identified, along with their name. If the name isn’t there, and you want to add it, click on the person’s photo, and then look for the “Add a name” button on the left (on the website) or on top (in the mobile app). Once you’ve filled it in, then you’ll be able to search for all photos of that person by name.

MAKE YOUR OWN GIFS

You’re not just limited to the GIFs that Google Photos automatically makes. The app also lets you create them with any photos you’d like. Select the sequence of images you want, tap the + icon, choose animation, and you’re done. You can string together any photos in your library that you’d like, which allows for a little more creativity than a GIF of burst-shot photos.

OR MAKE MOVIES FOR YOUR PARENTS

GIFs might be popular among your friends, but your parents and other family members might appreciate the movies feature of Google Photos a little more. They like that stuff. To have the mobile app automatically create a movie, select any images and videos you want to include, tap the plus button, and pick Movie.

You can also go to the Assistant on either the mobile app or the website, and choose Movie. On the mobile app, you can manually select which photos and/or videos you want to include. If you’re feeling lazy, pick one of several templates, such as They Grow Up So Fast, Meow Movie, or Selfie Movie — once you choose a template, Google will find the appropriate photos from the past year. (On the web, only the templates are available.)

Once the initial movie is done, you can either just go with whatever Google makes or use your mobile app to take control and edit things yourself. Tap the edit icon on the bottom right of the playback screen, and you’ll be taken to a page where you can change the transitions; move, duplicate, add or delete photos and videos; or switch up the music track. Once you’re done, you can share your movie by tapping the Share icon on the bottom left of the viewing screen.

SHARED ALBUMS

If you want to share your shots from a wedding or a party with other people that attended, Google Photos makes this relatively simple. Select the album that you want to share, tap the share icon, and start entering their name or email address. You can also create a new “Shared Album” and choose whether or not people you share it with will be allowed to contribute to the album.  

If someone you’re sharing with is already a Google Photos user, you’ll see the app’s icon on that person’s profile image. In this case, you can choose to share via Google Photos and they’ll receive an in-app notification. Otherwise, you can just simply share by email.

You can control how much access visitors have to your album by tapping on the three dots in the upper right corner of the album and selecting Options. Enable Share, and you will not only get a link to share, but you can choose whether others can add photos, or contribute comments and likes. You can also arrange to automatically add the photos of selected people and pets to the album.

It’s worth using a bit of care with the shared album link. There’s no way to assign different permissions to specific people you’re sharing with. You can block someone’s Google account to revoke access to any shared album. Next to the person's name, tap the three dots and then hit the block option.  

FREE UP STORAGE ON YOUR PHONE

As Google uploads your phone’s camera roll to the cloud, you might want to erase the copies of those images on your device to free up space. Photos makes this fairly simple:

  1. Open the side menu
  2. Select “Free up space”
  3. Google Photos will know what content has already been backed up and is safe to clear off of your device. Just tap the “remove” button to take the final step.

FOLDERS! TURN ON THE PHOTOS FOLDER IN GOOGLE DRIVE

If for whatever reason you want or need to dig through the actual folder and file structure of Google Photos, you can do this through Google Drive. Go to Drive, then settings, then check the “Create a Google Photos folder” option and you get... folders. Like this:

ARCHIVE THE UGLY STUFF

Google recently added an “archive” feature to Photos. This removes images from the main view of all your photos — but they’re still accessible in the Archive folder. Photos will suggest some stuff to archive (like screenshots) but you can use archive for more... sensitive content as well.

SATURATE YOUR SKIES

The built-in editing tools in Google Photos are perfectly adequate if you’re making basic touchups. And if nothing else, hitting the “Auto” filter usually does a very nice job of improving the white balance of your image.

google photos editing
Google Photos editor

There’s also a way to pump up the blues in your sky photos — without ratcheting up the saturation of the entire scene. Tap the pencil / edit button, choose the middle icon of setting sliders, and then expand the “color” section. There, you’ll see a slider for “deep blue.” Move that up, and your sky photography will get a a lot more pop. You can also use it for other blue subjects, as well.

Other random tips and tricks:

  • You can change the look and density of your library as it appears on your phone’s screen with a pinching gesture. Pinching in will increase the number of images shown on screen at once until you get to a month / year view, while pinching outward will zoom in to display just a few photos at a time — but much larger.
  • For the mobile app: if you know when a photo you’re looking for was taken, it’s much faster to use the scrubber on the right side (that appears as you scroll) to navigate your library. Once you grab it and scroll either up or down, you’ll see the month and year pop up next to your finger so you know when to stop.
  • You can tell Google Photos to automatically strip out the location data from images and videos that you share with a link. Go to Settings, then to Sharing, and toggle on “Remove geo location in items shared by link.” Google notes that this doesn’t remove geolocation data for photos and videos that you share “by other means” in the app. You can also strip out location data from individual photos by clicking on the photo and then the Info icon on the top right; at that point, you can either change the location info or get rid of it. (Google notes that this won’t eliminate the location info from the original photo, but just change it within Photos.)

Google Photos is the best cloud photo service going today, but if you’re not a fan of giving Google so much of your data, it’s relatively easy to bail on the whole thing. Just go to Google Takeout and you can choose to download your entire photo collection.

Delete Google Photos
Your photos and videos will be provided in their original upload format.

As I mentioned earlier, I plan to update this How-to over time as Google introduces or changes Photos features. If you’ve got any questions (or if there’s something you’re dying for Google to add), I’d love to hear about all of it in the comments.