Adding an email signature is a considerate thing to do when you’re communicating professionally. You can have all of the necessary information — such as your full name, position, and contact information — right there, and you don’t have to worry if you accidentally forget to sign off your emails. It’s also useful if you’re in a hurry or sending an email from your phone. (You can also set it up on your mobile app.) It’s easy to set one up in Gmail. Here’s how:
How to change your signature on desktop:
- Click on the cog icon in the top-right corner of the screen
- Click on “See all settings” at the top of the sidebar
- Make sure you’re viewing the “General” tab
- Scroll down to “Signature”
- Click the button that says “Create New”
- Type a name for your signature into the pop-up window, and then click “Create”
- You should see your signature name. Click on the pencil icon to edit the name or the trash icon to delete it.
- Type your full signature into the box on the right. You can also customize it using different fonts, bold, and italics.
- You can add more signatures by clicking the “Create New button”
- Under “Signature defaults” you’ll see “For new emails use” and “On reply/forward use.” Use the drop-down menus to select which signatures are used for each category.
- You also have the option to check the box next to “Insert signature before quoted text in replies and remove the “—” line that precedes it
- Click “Save changes” at the bottom of the menu
How to change your signature on the Gmail mobile app:
- Tap on the three bars in the top-left corner of the screen
- This will open up a menu. Scroll down and select Settings.
- Select the email account you want to create a signature for
- Under General, tap “Signature settings” (iPhone) or “Mobile Signature” (Android)
- If you’re using an iPhone, make sure Mobile Signature is toggled on. Type your signature below it. For Android phones, tap “OK” when you’re done.